Three time saving Microsoft Word shortcuts that you will wonder how you lived without

Did you know that Microsoft Word was launched in October 1983! Whether you remember life before Microsoft Word or not there is one thing for certainu2026 for most of us, not a day goes by when we don't use it.

Three time saving Microsoft Word shortcuts that you will wonder how you lived without

Did you know that Microsoft Word was launched in October 1983! Whether you remember life before Microsoft Word or not there is one thing for certain… for most of us, not a day goes by when we don’t use it. 

Whether you’re writing reports, letters or perhaps even the draft manuscript of your first book, we’ve put together our favourite time saving shortcuts for Microsoft Word that are so good you will wonder how you ever lived without them… 

If you accidentally had caps lock on…. 

You’re in a hurry and you’ve touch typed (or copied) a big chunk of text only to realise that it’s all in BLOCK CAPITAL LETTERS AND THEY SHOULDN’T BE!  

It’s really not in keeping with the format and flow of your document and it’s massively frustrating. But have no fear and please don’t even think about retyping it. There’s a keyboard shortcut for that. 

To change your text between lowercase, UPPERCASE and Capitalise Each Word simply select the text you want to change and press SHIFT + F3.  

If you’d like to check if your content is right for your readers 

Every savvy business owner knows that content is king. This handy shortcut helps you check the readability level and statistics of your word document in a flash. This information will help you establish how easy your word content is to read and give you confidence that it’s right for your audience. 

Here’s how to do it: https:/support.microsoft.com/en-us/topic/get-your-document-s-readability-and-level-statistics-85b4969e-e80a-4777-8dd3-f7fc3c8b3fd2?ui=en-us&rs=en-us&ad=us#__toc251568617

If you need to quickly format a whole document in one go 

You’ve been typing away for what feels like hours, not worrying about the look of your work you just wanted to capture the content. Now you’ve stopped to come up for air (and coffee) and you’ve realised the whole document is in times new roman and it looks vile.  

Don’t worry, you can do this keyboard shortcut with one hand!  

CTRL + A will select all of your work so you can quickly format it. This shortcut is also super handy if you need to copy a whole word document over into another system or format, such as into WordPress as a blog or LinkedIn as an article.

Please note that the Alchemy Virtual Assistant team all use the latest version of word. 

If you’re using older versions some of these hacks might not be quite accurate.

ABOUT THE AUTHOR
Suzy Sanders
Suzy Sanders
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